AI For Business Northern Ireland

Automate or Not™

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Enter the steps you take for a manual task, answer a few quick questions in under 1 minute, and get instant results. Compare manual work against generative AI, RPA/workflow automation, AI agents and document/data handling, then see what to do first.

1. Enter the task

Enter the steps you take today. Answer the quick questions, then click Click here for instant results. The result compares your current manual effort against possible AI routes, including AI assistants, workflows, light agents, live system support and smarter document/data handling.

What task do you want to review? Enter the steps currently taken to complete the task

Business area

How serious would a mistake be in this task?

This is about the task risk, not whether you already use AI. Choose high if mistakes could affect people, customers, money, compliance, safety or product quality.

2. What type of work is it?

Is the task mainly digital/admin work, physical work, or both?

Choose the closest match. If the task is mainly checking, typing, summarising, updating records or preparing reports, choose digital/admin work. If it involves inspecting a real product, part, site or physical condition, choose physical or both.

After the task is completed, what happens next?

Choose what normally happens after the person completes their part. For example: no approval, manager review, live system review, email approval, record update or another follow-up action.

3. Current manual cost

How many times per month?

Minutes each time?

Loaded hourly cost (£)

If unsure, use £25–£40.

4. Where does the task information come from?

What does the person look at, use or update to complete the task?

This does not have to be a document. It could be a spreadsheet, live system, form, checklist, email, photo, report, quality record, customer record or inspection result.

Does the task follow the same format, rules or reference information each time?

Choose “Yes” if the values are new each time but the process, form, checklist, system fields or rules are repeated.

Does the task need other systems or apps?

How much human checking would still be needed?

Result

Your Automate or Not™ result will appear here.

Should you automate this task, which AI route could fit, and what might it cost compared with doing it manually?

Clear explanation:
A generative AI assistant is a person using ChatGPT, Claude, Copilot, Gemini or Perplexity to draft, summarise, research, check or analyse work.

RPA / workflow automation moves information between systems or completes repeated rule-based steps, for example form → spreadsheet → system update → email draft.

An AI agent is an AI-enabled workflow that can follow instructions, use tools and carry out multiple steps. It is usually more expensive than a simple assistant because it may use more model calls, tool calls, testing and human review.

A AI document search / data lookup helps when the work uses large documents, spreadsheets, live system records, repeated forms or reference rules. It finds the right information first before AI creates the final answer.

Compression / caching may help when the same large files, rules or reference information are used again and again and AI running costs become high.

Computer vision / specialist inspection AI may be relevant for physical quality checks, images, cameras or sensors, but this needs a proper technical and safety review.

Disclaimer: This tool provides indicative planning estimates to support early decision-making. It does not replace supplier quotes, technical review, legal advice, data protection review or a full AI opportunity audit.

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